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USF Stories

Best practices for organizing and saving your USF stories. Guidance from University Archives on how you can shape campus history.

Donate To University Archives

  1. Contact the University Archives to let us know that you would like to donate records and to discuss whether the records you wish to transfer are permanent historical records. The University Archives accepts paper documents, audio-visual materials, photographs, and digital records. See the Student Organization Records page for more information on the types of records you can choose to donate.
  2. Submit a Transfer Form. If you are donating paper records and your donation contains more than one box, complete and attach an inventory list. If you are donating digital records, be sure to include any technical information as well.
  3. We accept digital records from student organizations in one of the following ways:
    • For digital records created, maintained, or used exclusively in Google Drive or Dropbox, simply share the archival folder with the University Archivist via email.
    • For digital records created, maintained, or used outside of a shared cloud environment (such as, on a single computer or USB drive), ZIP ("Compress" on OS X) the folders you wish to share, and send to the University Archivist via email.
      You may also include removable media (USB drives, discs, etc) with your paper records transfer.
    • For emails, use Google Takeout to export the label(s) you wish to transfer. Once the ZIP file of your archive is prepared, share it with the University Archivist via email.
  4. If you have any questions or need further assistance, please contact the University Archivist via email.
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