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Hybrid Zoom Setup [Draft]

This Guide was created to help librarians, staff, and other parties navigate the setup process for hybrid ("Hyflex") modality courses via Zoom. This Guide was developed under the assumption that the presenter would be utilizing a separate laptop to presen

Setting Up Your Tech

Where do I get a camera?

Fully-equipped Zoom Kits are available for faculty and staff to borrow at Access Services. The front desk staff member will likely request your ID card to record the borrower. Zoom Kits are available to borrow for four (4) hours at a time but can be extended if requested.

Booting Up

  • Turn on projector via the lectern's dashboard (see below). Please ensure the following are completed before you connect your laptop:
    • "Laptop HDMI" (top-middle left), Projector "On" and "Projector Mute" are selected.

* Selecting 'Projector Mute' is important as it allows you to set up your presentation without your process being broadcast to the overhead display.


Camera Setup

  • Position camera for preferred angle to broadcast. Both flexible gooseneck camera mounts and tripods are available for loan at Access Services.
  • Connect Camera's USB into USB-C adapter (located in Zoom Kit).
  • Connect Lectern HDMI to laptop via USB-C adapter (located in Zoom Kit).
  • Insert both adapters into MacBook port (left side).
  • Camera is good to go!

Zoom Session Setup

  • Open Zoom App
  • Select SSO Option to sign in with your myUSF credentials
  • Select Open zoom.us.app in the pop-up box
  • Select New Meeting or Schedule on Zoom Homepage
  • Once your Zoom meeting has started, select Join with Computer Audio
  • Select the Mute button at bottom left.

Camera Setup in Zoom

  • At bottom left screen, select the arrow adjacent to Start Video and select Camera option (e.g. HD Pro Webcam C920).
    • For Logitech Cameras, two blue lines will illuminate around the lens to indicate active status.
  • Select Start Video to test out the camera's function.
  • *Recommended* Keep camera turned off until you are ready to broadcast.

Audio Setup in Zoom

  • At bottom left screen, select the arrow adjacent to Mute/Unmute. Best to mute yourself until ready to share audio.
  • In Select a Speaker, click on ExtronScalerD; this is the classroom's audio system.
  • In Select a Microphone, click on Same as System.
    • This will automatically link the audio input to classroom microphones, including the lectern mic.
  • Test out to adjust volume as necessary.

[Recommended] Extended Display Setup

  • At top-left corner of the desktop, select the Apple logo and open System Preferences.
  • At bottom-corner of System Preferences, select Displays.
  • In Displays, select Display Settings at bottom-left corner.
  • In pop-up window, select display option with ExtronScalerD underneath what is likely a ITS asset code (e.g. ML-ITS-211609)
    • This will be a flat wide screen icon as opposed to the one with a laptop icon.
  • Select 'Use as:' drop-down option and select Extended Display.
  • In the new Displays window with side-by-side display icons, place the white bar in the smaller display icon (this will be your laptop) to create an extended display (dual-monitor) on the projector screen.
    • The white bar is typically assigned to your laptop display by default.
    • Place the larger projector screen icon on the right or left, depending on your preference.

*With this arrangement, you can use the Extended Display as your main presentation display while your laptop is free for you to use with discretion.*

Sharing Your Screen w/ Extended Display

  • Return to Zoom and select Share Screen at the bottom of the screen.
  • Here you'll be given several options on which Display to share such as Display 1 and/or Display 2.
  • Select your extended display, usually labeled Desktop 2.
  • Click on Share at bottom-left corner of window.
  • Move your presentable to the extended display.
  • Navigate between the screens as needed during your presentation.

And now you're good to go! Best of luck!

 

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